With hundreds of emails adding up to your inbox every day, it’s getting harder and harder to manage your emails and get upfront to important emails especially if you are a small business owner who is expecting important emails every day.

Email is such a powerful tool for businesses hence it has to be managed efficiently.

Here are 6 email productivity tips for small business owners like you:

Turn off notifications

Turning on your notifications is good as it gets your attention when new emails arrive. However, when you turn them on multiple devices and with a distracting sound, then most likely it would distract you and derail your productivity.

So, we suggest you completely turn off your email notifications and instead just set a fixed schedule throughout the day of when you check your email. If you can’t do that, at least make them less noticeable.

CC when necessary

The CC feature is great however you have to keep in mind only CC when necessary and only to people that will directly benefit from your email. This will help you save time scrolling through your emails and keep the communication quick and direct.

Always use filter

To make it easy for you to see emails, make sure you use the automatic filter feature so you can automatically organize emails as they come in. This will allow you to save time trying to find emails from certain businesses or individuals.

Create short emails

Sending short and direct emails are much better than sending a long yet confusing email. Direct emails allow you and your recipient to get to the point there and then before proceeding to the next subject. This minimizes the exchange of emails and keeps you in the track of the conversation.

Set schedule

If you want to completely get a handle of your email inboxes, make sure that you always spend time every day to check on them and make it a habit to get rid of unimportant emails, archiving closed conversations, and organizing emails. If you are receiving newsletters from businesses or individuals you are not interested in anymore, then consider subscribing. The key is to make email decluttering a habit.

Use writing app

By using writing apps such as Grammarly can save you so much time, effort, and even shame. Writing apps will help you improve your writing and correct your spelling and grammar as you write on the go, saving you so much time when perfecting your emails.

Don’t let your emails control and overwhelm you. Practice these tips and get a handle of your emails.